Board Meetings Without the Fire Drill: How a Concierge Assistant Keeps You Ready
The board pack needs reviewing, the slides need updating, the investor deck still isn’t finalised, and the calendar’s double-booked.
Sound familiar?
Board meetings, investor updates and advisory sessions are essential — but preparing for them often becomes last-minute, fragmented and stressful.
At Otium Concierge, we work with senior leaders and founders to create the conditions for clear, confident board-level presence — by handling everything else around it.
What We Manage for Our Clients
We coordinate:
Meeting invitations, calendar sync and RSVPs
Travel and logistics for in-person meetings
Pre-meeting scheduling blocks and no-meeting zones
Note-taking assistants or transcription coordination
File management — latest decks, notes, documents in one place
Gifting, thank-you notes and post-meeting follow-up
Catering, venues or dinner arrangements
Last-minute rebookings or investor travel if needed
You step in prepared — not frazzled.
Built for Founders and Executives
Our clients are:
CEOs reporting quarterly across multiple boards
Founders managing investor expectations during high-growth phases
Senior advisors supporting several organisations
Executives who travel frequently and can’t risk last-minute chaos
We know what’s at stake — and we plan accordingly.
Confidential, Calm and Always Ahead
Everything is handled discreetly, with a proactive approach that removes friction:
Slides prepared and sent in advance
Flights booked with time buffers
Notes printed, briefings circulated, gifts sourced
No emails chasing confirmations at midnight the day before
You show up clear-headed and focused, because you didn’t spend the day sorting logistics.
Delegate Without Losing Visibility
We integrate with your EA, chief of staff or internal ops teams if needed — or we operate as your solo support layer.
With a one-month paid trial, followed by a 12-month retainer, you get consistent, high-level backup every time it counts.
👉 Enquire now to experience what board prep feels like when it’s fully under control.